The privacy and security of your personal information is important to us. This Privacy Policy explains how and why we use your personal data.

This policy applies if you are a member of our Society or use any of our services, visit our website, email or write to us.

London Westminster & Middlesex Family History Society (LWMFHS) is a not-for-profit organisation run by volunteers. A copy of our constitution can be found on our website or is available from our Membership Secretary. 

LWMFHS collects some or all of the following personal data, for the purpose of administration, the operation of the society and delivery of its journal METROPOLITAN.

·      Name and title.

·      Postal address and postcode.

·      Email address.

·      Telephone number.

·      Method of contact.

·      Membership details (date joined, subscription preference and membership number).

·      Payment information (date paid, the amount and payment method).

LWMFHS has a contractual relationship with its members, whereby they pay a membership subscription to enable us to provide membership benefits, such as organising meetings and sending out our journal, METROPOLITAN.

Members’ personal data comes to us on paper or in digital form (membership and renewal) and is retained. Our Membership Secretary holds all paper forms in a locked fire-proof box. The Membership database is stored on computer in a secure cloud facility (Dropbox) protected by passwords. This data is only accessed by the Membership Secretary and the mailing list compiler.

Members who have requested our journal METROPOLITAN in a printed format have their name, postal address, membership number and renewal date passed to our printer on a mailing list for distribution. The mailing list is deleted after use.

Members who have requested our journal METROPOLITAN in a digital format have their email address passed to our mailing list compiler. 

The Society only retains the membership database for the current year.

The Society only uses personal data to administer the functions of a family history society and to notify you of our latest news, activities and events. We will never sell personal data and will only share it with organisations we work with when it is necessary and the privacy and security of your data is assured (e.g. the print company we use).

Your rights over your personal data:

You have the right to request access to the personal data we hold about you.

You have the right to request the correction of personal data when incorrect, out of date or incomplete.

Whenever you have given us consent to use your personal data, you have the right to change your mind at any time and withdraw that consent.

You have the right to erase your data.

You have the right to cancel your membership and ask for your details to be removed.

You have the right to be informed of any data security breach.

You can contact us by emailing the Membership Secretary:

We will amend this privacy policy from time to time to ensure it remains up to date. The current version will always be posted on our website.

London Westminster & Middlesex Family History Society

Last updated 23 November 2023.